Document Control is a critical function in the execution of the engineering and construction
management of projects and an integral part of Project Management. At PENTA, the project
teams embrace the document control procedures developed over the years to avoid errors or
setbacks and support a successful project execution. The incoming and outgoing information
from a multiplicity of sources from start to completion must be consistently monitored in an
organized and integrated manner.

Record keeping goes beyond keeping track of the receiving and delivering drawings,
specifications and calculations. It varies from project to project and may include
communications among multiple parties, contractual agreements, reports, minutes of
meetings, teleconferences, procurement documentation, and requirements from the field. All
this takes place in the context of understanding the project and the needs of the stakeholders,
being mindful of budget and schedule, and ready to respond to changes or challenges.

Thanks to the revolution in electronic technology, an enormous amount of information can be
transferred instantaneously. Efficiencies have improved, favoring the document review
process and overall project management. Close coordination and timely flow of
documentation is even more impactful when working with overseas partners or team players,
which is frequently the case in PENTA’s projects.

Proper and thorough file maintenance is also critical for future reference, not only from the
legal standpoint, but for design, construction and business issues which may arise many
years later. PENTA’s IT Department takes a role in securing current and archived files.

Document Control files capture the history of the Company. For PENTA, it has been
instrumental in the successful execution of almost 3,000 projects performed in 40 countries
since the company was founded. These files are a resource in providing customers well
proven designs.